DATE:                                                                               MS Word - Version for Print

Saturday, October 4, 2008

LOCATION:

Webb Bridge Park; Alpharetta, Ga. (Directions below)

HOST: Chattahoochee High School

RACE DAY SCHEDULE:

Awards ceremony approximately 5:45pm

* The Soccer field may not be open until 1:45pm/2:00pm dependant on the length of games.

** Teams will be allotted a minimum of 17 entries in each of the JV races. If the number of teams competing is less than 12, or teams require fewer than 17 entries, the additional slots will be allocated to participating teams. The number allotted will be published by Monday September 29th.

COURSE:

Same as the course used since 2003:

The start and finish line will be on the soccer fields, the runners will circle the soccer field 1 ¾ times then they will exit the field through a 13-foot wide gate turning right.  They will then run 2 full long loops around the park on the gravel trails turning into the field and finish with a diagonal dash across the fields.

A course map will be available in the packet at pick up. (Also available through the Fulton County School Cross Country Championship web site fultoncounty.chattxc.com.)

ENTRY FEEs:  

We have adjusted the entry fees to provide for easier access to the meet for the smaller programs and to spread added expenses associated with the number of runners (EMT, Sanitation, etc.) across larger programs. (Please contact Coach Harris if this adjustment will negatively impact your participation. Our goals are, first to have all the county high schools participate and second to limit our booster clubs loss.)    

The budget and associated expenses will be made available upon request to the Chattahoochee Booster Club treasurer. This request can be made through the race contacts identified below.

Please make checks payable to:

Chattahoochee High School Cross Country Booster Club

Please mail your entry fees by Monday, September 29^th, through Fulton County Schools mail, care of Danny Brock at River Trail Middle School.

SCORING:

Adjusted team scoring will be conducted according to standard state and national Cross Country rules for all races.

AWARDS:

 Ø      Open Race (if necessary)

Medals for the individual top ten (10) finishers of each gender

 Ø      JV Races

Trophy for the individual champion

Medals for the individual top fourteen (14) finishers (All County JV 1^st and 2^nd team)

Trophies for the top two (2) teams

 Ø      Varsity races

Trophies for top three (3) individual finishers

Medals for the individual top twenty-one (21) finishers (All County Varsity 1^st, 2^nd and 3^rd team)

Trophies for the top three (3) teams

 Ø      Best Overall Program Award

The tradition of this award established 10 years ago continues.  One trophy for the Best Overall Program will be given at the end of the awards ceremony. 

Scoring for this award will be the same as all previous years as follows:

In the JV races:

1^st place team-----3 pts

2^nd place team-----2 pts

3^rd place team-----1 pt

In the Varsity races:

1^st place team-----5 pts

2^nd place team-----3 pts

3^rd place team-----2 pts

4^th place team-----1 pt

The tie breaking criteria for the Best Overall Program Award will be as follows and will be used in the order listed:

OFFICIALS:

USATF officials will handle the start and manage the finish chute and the scoring of the meet. They will also police the course for rules infractions. In order to provide course policing, per the officials request, we have committed to utilizing numbers for easy identification of runners involved with infractions.

FIELD USAGE:

• Upper soccer field will be used for the start.  It will be available no later than 2:00 pm on race day. The rest of the course will be open at 1:30pm for course inspection, etc.

• The location of the staging area will be identified at packet pick-up. It also will be available after 1:30 pm on race day. After 1:30, please set up “camp” and tents in the staging area. Please follow all directions provided, regarding the staging area on race day. 

• Awards ceremony will be held immediately after the Varsity Boys race is scored. The location of the awards ceremony will be identified with packet-pickup.

BUS PARKING:

Buses can drop off in the parking area adjacent to the lower soccer fields. Bus parking location will be provided to the drivers as they drop off the athletes.

PARENT/SPECTATOR PARKING:

Parking may be at a premium because of the public nature of the park. Let your parents know that they should arrive early. They may park in either of the first two lots (two entries per lot) as you enter the park.  They are located at either end of the soccer fields. There will be volunteers to help identify overflow parking options.

DIRECTIONS TO WEBB BRIDGE PARK:

• From Ga. 400 (going north): Take the Old Milton Parkway exit.  Turn right at the end of the exit ramp and go east on Old Milton Parkway.  Go about 2 ½ miles, through several traffic lights.  You will come to the intersection of Old Milton Parkway and Kimball Bridge Road (at least it is called Kimball Bridge Road to the right).  It is the intersection right after the Publix and Taco Mac on your right.  There is a light there.  Turn left at that intersection.  That is a continuation of Highway 120.  Go about ½ mile and turn left onto Webb Bridge Way.  There is a light there also.  In about 100 meters, turn right at the next light.  That is Webb Bridge Road.  There is a post office on the right.  The entrance to the park is at the end of that road on the left in about another 300 meters. 

• From GA 141 (going north):  Turn left onto Highway 120 (Abbotts Bridge Road).  Then cross Jones Bridge Road.  Go another ½-mile to a mile and turn right onto Webb Bridge Way. There is a light there.  In about 100 meters, turn right at the next light.  That is Webb Bridge Road.  There is a post office on the right.  The entrance to the park is at the end of that road on the left in about another 300 meters.

ROSTER SUBMISSION:

Please email a copy of your roster by Friday, September 26^th. Please follow-up with a list of expected Varsity runners by Wednesday October 1^st. This will allow time for determination of JV Race allotment and organization of the tags, pins, etc. (There may be an electronic form available on the county meet website).

TAGS FOR SCORING RACES:

• All races will be using full size number tags with tear off bottoms for scoring. (Varsity tags may have a bar code to speed the varsity scoring.)

• All runners will need to fill these out prior to their race with their name, school and graduating year. (Varsity may be pre-filled to minimize difficulty with reading the athlete’s writing)

• They need to write legibly and pin them on properly. (Do not pin through “scoring” tear-off hole.)

• The tags will be available in your packets at check-in in the staging area starting at 2:00 pm.

• If you would like to receive the tags in advance to pre-fill your own, please contact Coach Harris.

• Finish cards will be handed out in the chute for “Quick Scoring” and as a backup to the tear off tag.

• The officials will capture the team order of finish as a third back-up.

• A video tape may be made of the finish. This tape will only be used to correct athlete/school associations. The angle will not be such as to provide for “finish place” assignment.

T-SHIRTS:

There will be Fulton County Championship T-Shirts available.

PLEASE CLEAN UP:

We ask that you have your kids police your areas leaving the park in better condition than it was found.  Trash bags will be put into your packets.  If we do a good job of this, the likelihood of us being allowed to continue holding the meet at this site increases.

QUESTIONS/ PROBLEMS/ CONCERNS:

Please feel free to call me with any of these.  Thank you and we look forward to seeing you all on 10/4/2008.